How May I Assist You?

How May I Assist You?

Dear Sirs


My name is Anna.


Below you can read more about how my colleagues and I can assist you with. If you have any questions, please send an e-mail to us at or call one of the offices.


We will be ready to answer your questions and guide you through the creation of your pa4u account


Yours sincerely


Anna Rohalska


  • Venue finding – PA4U works with HelmsBriscoe, one of the largest venue finding companies in the world. We guarantee a lower delegation package for your next event.


  • Contacts cleanup – If you have a setup that syncs contacts from your computer, phone and other devices, it is likely that you have a bunch of duplicates or incomplete contacts. Let someone else clean them up and make sure your information is up to date and accurate.


  • Send handwritten letters – Using a font like vLetter, you can give someone else the ability to print and send handwritten letters for you.


  • Transcribe voicemail – Depending on your workflow, it might be much more efficient to have your voicemails transcribed and sent as email.


  • Buy airline tickets – This can be tricky because there is a lot that usually goes into picking out tickets that requires your personal attention. However, if your needs are simple, this can be a small task that you can delegate.


  • Wait on hold - It is easy to waste a lot of time just waiting for someone else to answer the phone or waiting in a queue to get. While you can’t hand off every phone call to an assistant, it’s a time saver.


  • Tech support – If you deal with a lot of electronics you probably spend at least some time fixing problems, working with tech support and getting parts replaced. In some cases these are activities that could be delegated.


  • Send birthday cards - Sending birthday cards is a great networking tool. An assistant can help by getting the cards ready, addressed, stamped and even signing them using a signature font.


  • Birthday shopping – With a little organization an assistant can help you keep up with your birthday gift giving. If you give them a list of people, birthdays and a list of possible gifts they can make sure you never miss a gift giving opportunity.


  • Finding deals – An assistant can help find the best deal (including shipping and tax charges) on a particular item you need to purchase


  • Answer phone calls – Using something like Google Voice or Ring Central you can forward your phone calls to an assistant so callers get a real person during the times you would normally send them to voice mail.


  • Proof reading – A second set of eyes to look over things before you send them out can drastically reduce little errors. This can be a bit challenging if you are trying to use someone in India or and other overseas assistant where they speak a slightly different version of English.


  • Phone calls – Sometimes you need to get a message to someone and simply leaving a message won’t do. An assistant can keep calling until the person answers and give the message.


  • Bill collection – If someone owes you money, having an assistant call and inquire about when to expect payment can help keep you out of the bill collector role but still get the payment in the mail.


  • Researching lists – For example, if I want a list of the top 100 peer blogs to Productivity501 along with various stats about them, an assistant can gather that information easily into an document where it can be sorted and analyzed.


  • Interviews – Virtual assistants are great for querying a large number of people and compiling their answers.


  • Organizing personal online library – Have you ever wanted to have your home library organized according to the Dewey Decimal system?


  • Book index – If the Dewey Decimal system is to much, you still might like a master index of your library.


  • Update phone – If you can’t sync your phone with your computer, consider having an assistant update the contacts.


  • Locate photos and illustrations – A virtual assistant can save you a lot of time by locating pictures to illustrate blog posts and presentations.


  • Transcription – Sometimes you want to have a text copy of an audio file. It could be the recording of a conference call, meeting or even radio broadcast. This time consuming process is a great candidate for outsourcing to an assistant. If you have a tremendous amount of audio to transcribe, you may want to look into using services that specialize in audio transcription.


  • Categorize pictures - An assistant can help you categorize, rate and organize your pictures by adding tags or putting them in different folders.


  • Mail merge - A good assistant should be able to take a spreadsheet and a letter and do a mailing with minimal intervention on your part. This could be anything from sending out your Christmas letter to 50 family members or a huge newsletter mailing for your company.


  • Setting up appointments – If you need to meet with a large number of people an assistant can setup your meetings and update your schedule.


  • Watching for specific news – An assistant can monitor various news sources and notify you when something comes up that you need to know about.


  • Qualify leads - If your business generates leads that then need to be qualified, a virtual assistant can follow up by phone, ask a few questions and schedule a meeting with you. This helps you keep your time focused on the qualified customers.


  • Twitter, Linkedin or Facebook – Is maintained and scheduled by my assistant.


  • Summarizing data – This can be a great way to use a virtual assistant. Let them send you summaries of news or financial information that you would wade through otherwise.


  • Setting up appointments – If you need to meet with a large number of people an assistant can setup your meetings and update your schedule.


  • Watching for news – An assistant can monitor various news sources and notify you when something comes up that you need to know about.


  • Preparing expense reports – You give them your receipts with a note on the back and they handle filling out whatever forms you need.


  • Sending out “good to meet you letters” – A great networking tool is to follow up with a physical letter. An assistant can handle doing this for you.


  • Letter sequence - Similar to the above, but you may want to send people out a sequence of letters as a follow up this is also great thing to delegate to your assistant.


  • Answer emails – I’m not crazy about giving someone else direct access to my email, but there are some situations where it may make sense. In particular it may be good if you are away from email for an extended period of time.


  • Transcribe written notes – Turn your written notes into searchable text.


  • Negotiate – Sometimes having a third party negotiate for you can give you an upper hand. Give them the parameters you are willing to accept and let them try to negotiate for you.


  • Accountability – Asking a virtual assistant to make sure you exercise, or make sure you leave work on time can help give you some accountability to do the things you know are important.


  • Worry – I’ve heard of people delegating their worrying to someone else. The virtual assistant promised to worry about a big contract so he wouldn’t have to. Sounds silly but this person said it was very effective.


  • Writing cover letters – Let them help customize your cover letters for each specific company.


  • Customize resume – They can research each company where you want to apply and help tweak and reorder your resume to best appeal to that company.


  • Confirm reservations - Let your assistant confirm your car rental, hotel reservation, etc.


  • Send holiday cards – You can get cards for pretty much any time of year. Let your assistant help keep your name in front of clients by sending holiday cards.


  • Sell stuff on eBay or simular. – You will probably make a lot more selling old items on eBay than with a garage sale. Your assistant can handle the listing and shipping for you so it doesn’t eat up all of your time.


  • Get quotes - Let’s say you need a new carpet for the office. Your assistant can locate a number and get quotes for you to look over.


  • Transfer your phone - If you need to switch cell phones it can be a time consuming process. Pass it off your assistant, they can deal with the cellular company and make the changes.


  • Meeting minutes – This may be useful for things other than formal meetings. It might be beneficial to have written minutes of a conference call or other informal meeting.


  • Wakeup call - I’ve heard of some people having a virtual assistant give them a wake-up call, along with the weather report and reminders of any important things coming up for that day.


  • Look for stuff to buy online – Let’s say you need a lawn mower. Once you determine the model, age and price you are looking for, an assistant can check for one that meets your criteria daily and do the initial contact to make sure that the ad isn’t a scam. (Hint: If they are trying to ship you a riding lawn mower from another country, it is a scam.)


  • Play devil’s advocate – An assistant can offer valuable feedback by letting you test ideas and taking a contrary point of view. This will help prepare you for likely objections to your ideas and proposals.


  • Get you off of mailing lists - Giving your assistant a stack of mail that you don’t want to get anymore, can save you a lot of time.


  • Creating a PowerPoint presentation – If you can provide the general outline, an assistant can look up relevant statistics and add graphics.


  • Track loyalty program points – They can help you keep track of where you have existing points and how to make best use of them.


  • Identify potential jobs – People without a job probably aren’t the most likely to hire an assistant, but if you are looking for a job and wanting to play the numbers in your favor, getting some help might be useful.


  • Online presence – Some people have an assistant do their updates to Facebook and Twitter. This might be useful for someone wanting to maintain a particular online image.


  • Personal metrics – An assistant can help you compile and graph personal metrics. This could be anything to how many miles you’ve walked each week, to your weight over time or the number of calories you’ve consumed.


  • Business metrics - Similar to above, they can keep track of how many sales calls you’ve made, how many deals you’ve closed, how many contacts you’ve followed up with, etc.


  • Plan your vacation – It might seem silly to have an assistant plan your vacation, but if they know you and your family well, they may be able to come up with a better schedule and locate more interesting things to do than you could for yourself.


  • Blog posts – If you need to maintain a certain style of online presence, an assistant can help you do that by writing about what you are doing in your voice. Not for everyone, but there are some people who might use this.


  • Conversions – An assistant can move a bunch of my sites from. It wasn’t particularly difficult, but it was very time consuming and I had been putting it off.


  • Suggest cultural events - An assistant can keep track of the events in your city and suggest things you might want to attend. If you say, yes, he/she can make the necessary arrangements for you.


  • Comment filtering – An assistant can help you manage comments on your blog and make sure you keep spam out while letting legitimate comments through quickly.


Let me make your life easier - It's so easy

Peter Hvidberg



+ 45 3030 2414

Do and do not

Copenhagen +45 3030 2414

Geneva +41 76 283 0088


Sometime you need an extra hand.

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